SignFlow enables Group Signing for mandate registers

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group meeting eOur leading digital signature technology is further diversified with the addition of a feature enabling mandated group signing.

Our digital signature solution has just become more powerful with the addition of Group Signing – a parallel workflow feature for mandate registers.

The SignFlow team has been hard at work, as always, advancing what is already a world-class digital signing and workflow solution, to give our users a top-notch experience, with everything they need to do business at their fingertips.

The latest addition to the SignFlow set of business tools, Group Signing, is a valuable and efficient tool for companies with mandate registers (people in an organisation that are authorised to sign off certain key documents).

Unlike a sequential workflow, in which a document in need of a signature/signatures is distributed to a number of people, one after the next, Group Signing is a parallel workflow feature – meaning a number of people will receive a document at the same time.

Characteristically SignFlow, this new feature is completely user-friendly and the process quick and painless.

Let’s take facility letters sent out by banks to illustrate the process. There may be ten directors that have signed a mandate authorising them to sign annual facility letters, but the bank only requires signatures from two directors. The bank would then set up a group called “Company Directors”, for instance, and load all ten directors as signers. The document is prepared with two signature fields and sent to all directors simultaneously. As soon as any two of the ten have signed, quorum is reached and the workflow is complete (or, depending on how it is set up, it may continue to completion).

What makes SignFlow’s Group Signing feature unique, is the fact that it allows a combination of sequential and parallel workflow – also known as Advanced Routing – which lets users combine individual signers and group sign-offs, in a single workflow configuration.

The addition of Group Signing follows two other game-changing features that were built into the SignFlow application recently, namely Face-to-face Signing and Geolocation.

SignFlow geolocation bolsters non-repudiation

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Just when you thought SignFlow’s watertight non-repudiation could not possibly get stronger, the team has introduced geolocation to its world-class digital signing solution.

This comes as SignFlow Version 3.0 was released in August, a move that saw significantly improved workflow functionality, comprising electronic initialling and multi-document portfolios.

The addition of geolocation adds to the already sound robustness of the solution, as the geographical location (geolocation) of the signer is recorded and added to the audit log – one of the key benefits of using a digital signing solution.

When the signer makes their digital mark on the document or documents in a workflow, their physical coordinates are immediately recorded and will display in the audit trail after the document is initialled or signed.

Locating the physical address of the signer is simple and straight-forward – simply click on the Maps Pin (inverted drop-shaped icon) to view the location on Google Maps with your browser.

This is how it works: from the audit trail in SignFlow, you will see a line tagged “Location”. Next to the location will be a Maps Pin icon. Click on the Pin and your browser will automatically open the location in a new window using Google Maps.

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Google recognises this detail as coordinates and opens an overview map. All you need to do then, is click on the Google Map to zoom in on the exact physical location the signer was when they signed the document.

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With this information in hand, the level of non-repudiation associated with the document in question is supreme.

When used in conjunction with another one of SignFlow’s recent breakthroughs – Face-to-face Signing – there is irrefutable proof that both the signee and the witness were at the same location, at the same time, when the document was signed.

SignFlow’s new geolocation is just one of the many new features developing from the team’s consistent and continual efforts to bring you the world’s leading digital signing solution.

Digital signature technology breakthrough for face-to-face signing

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face to faceThe SignFlow team has made a technological breakthrough that gives users the ability to carry out face-to-face document signing and turn a simple electronic signature into a certifiable digital signature with a full audit trail, on the fly.

Ideal for face-to-face contractual signing, the new SignFlow feature allows users to have documents signed in a face-to-face environment, with a graphical signature that is linked to the signer’s identity, cellphone number and email address. This provides the SignFlow user the opportunity to witness the signature, which – backed by a digital certificate – is 100% legal.

While the use of electronic signatures obtained via mechanisms such as handheld signature pads is commonplace, SignFlow has taken the practice to the next level and is the only solution on the market that takes an e-signature and turns it into a digital signature, with the signer’s information embedded into a digital certificate.

SignFlow Face-to-Face is not just the scribble of a signature with a mouse – it is a fully-fledged, legally certifiable digital signature with all the security and non-repudiation benefits that come with it.

On top of this, the Face-to-Face signature from SignFlow has all the auditing advantages of a digital signature – another area in which it trumps electronic signatures. This means that, after the document has been signed and the PDF downloaded, the audit trail of the person that signed can be seen in the PDF document – allowing the user to validate the person’s signature using Adobe Acrobat.

A digital signature differs fundamentally from an electronic signature. An electronic signature has no active verification capability built into it – nor does it come with a traceable audit trail – leaving it wide open to fraud and repudiation.

A digital signature, on the other hand, is created using a cryptographic operation that creates a hash-code unique to both the signer and the content, so that it cannot be copied, forged or tampered with. In this case there is strong proof of the signer’s identity, and the data integrity of the document is totally protected.