Times have changed – let technology help your business adapt

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There is no escaping the new business world we find ourselves in, but the technology we have at our fingertips today can help companies flourish despite it.

The global business landscape has changed drastically, with no industry remaining untouched by the current pandemic. Government has introduced changes that have forced businesses to change how they operate, which has in many cases led to companies having to adopt new technology to effectively manage their strategies going forward.

As a case in point, most companies that are now using video meeting software such as Zoom and Microsoft Teams to do contactless business, did not do so before the pandemic. Instead, business communication was largely carried out via email and face-to-face meetings. Current circumstances have steered businesspeople towards other means of doing business, and technologies that are proving to make business continuity not only possible – but effective.  

With the future looking set to be a case of business unusual for some time to come, companies have no choice but to rely on the technologies that are fortunately at our fingertips today, to allow for business to carry on as seamlessly as possible.

Innovation that allows commercial activity to be carried out as effectively as pre-2020, but remotely, is not only now instrumental – it is essential – for keeping the wheels of business turning.

How technology can help your organisation

SigniFlow’s software has been helping businesses conclude contracts and deals, communicate on a legal and compliant basis and remain completely remote while doing so since before Government instituted stringent lockdown measures.

Under the manual paper-based way of doing things, for important legal documents and contracts to be signed, you as the business would have to bear the costs of printing, postage, courier – not to mention the most expensive commodity of all, time – to complete the process. On top of this, the lack of security and assurance that the signing party was who they claimed to be, has always been a sore point in terms of risk management.

SigniFlow’s compliant digital signature and workflow technology allows businesses to circumnavigate all these issues. Steeped in cryptography, our software takes the speed and convenience of ordinary electronic signatures (to read about the crucial difference between electronic and digital signatures, click HERE) and adds a layer of protection onto it.

To find out how we can help your organisation conduct business effectively, while safeguarding against fraud and being internationally compliant, visit our website (https://signiflow.co.uk/ ) or email us at uk@signiflow.com.

Top 5 reasons to get a Legal Entity Identifier

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The LEI has become established as the standardised code to identify who is who, and who owns whom in the world.

The Legal Entity Identifier (LEI) is a unique global identifier of legal entities that participate in financial transactions – whether entities are individuals, companies or government bodies. Used in reporting to financial regulators, LEIs are a requirement for all financial companies.

With almost 1.6 million organisations now with LEIs, the global identifier has become established as the standardised code to identify who is who, and who owns whom.

Below are some of the key reasons your organisation should register an LEI – sooner, rather than later:

Reason 1: International recognition

As your global identifier, the LEI code allows you to be recognised as a legal entity internationally. It is a standardised organisation identifier that is endorsed by the G20 and Financial Stability Board, and regulated by the Global LEI Foundation (GLEIF).

A live reference to your organisation’s identity record (see Ubisecure’s LEI record), the LEI is just as important as other organisation identity attributes, such as your local business registry company number, VAT number, domains, etc.

The LEI is an essential identifier for enabling cross border transactions, and also greatly enhances your organisation’s credibility, both locally and globally.

Already widely supported, with a 1.5 million-strong install base, LEI issuance is growing rapidly.

Reason 2: Compliance

There are many regulations that mandate the use of LEIs (see latest Regulations), with non-compliance inhibiting transactions and leaving organisation’s open to the risk of getting fines.

With new regulations demanding the use of LEIs going live every month, it is to your advantage to be prepared and obtain a LEI in advance.

Reason 3: KYC processes

The LEI code is widely used for Know Your Customer (KYC) processes. Make sure your organisation is recognised as a credible LEI holder.

Extensive vendor networks (see GLEIF vendor stakeholder network) already rely on LEI for KYC, B2B onboarding and to refresh client identity data.

The use of LEIs is well researched as a tool for cost saving in KYC/onboarding in the banking sector (See the GLEIF ebook).

LEI is the primary connector between all regional and private sector identifiers. By connecting multiple sources and formats of identity, it is possible to conclude a more trustworthy identity assertion.

The LEI is formed using a standardised, consistent identity data reference schema that includes Entity Legal Forms (ELF) codes (Ltd, GmbH, etc). The unambiguous ELF data provides an improved user experience by categorising legal entities, providing clear insight into the global marketplace.

Reason 4: Total trust

LEI records contain a powerful set of identity data attributes, helping improve trust in who you are, both in the physical world and in the online world.

Both humans and machines can verify the LEI. The GLEIF database of issued LEIs is open and searchable via its web interface, full dataset download, or API.

The LEI must be renewed annually to remain active, and renewal requires revalidation of corporate details.

The LEI can be readily updated at no cost to the holding organisation and can always represent accurate organisation identity. It is not necessary for a new code to be issued should corporate details change.

The LEI is the only identifier to connect parent and children organisations publicly. Known as Level 2 data, LEIs provide transparency into the “who owns whom” aspect of organisation identity.

LEIs can list multiple “Doing Business As” names and previously incorporated names, giving a historical audit trail to counterparties.

LEIs support multiple languages for names and addresses. Local language support provides a better localised understanding of, and reliance upon, identity data.

The data quality of the LEI system is open and transparent. LEI reference data can be challenged. A defined, publicly accessible process exists within the ecosystem to openly challenge identity data if a counterparty believes it to be inaccurate.

Reason 5: Security & brand protection

Because your LEI code will be used by numerous other applications, you can enhance security and brand protection by obtaining one.

It is becoming commonplace to report your LEI on websites; contained in web pages, press releases, site seals, QR codes, bar codes, and more.

LEIs are already supported by XBRL (the open international standard for digital business reporting). Both human-readable and machine-readable LEIs can be embedded in critical XBRL documents, such as annual reports and financial statements, as the standardised organisation identifier.

LEIs will soon be included in the new ISO payment standards as the organisation identifier in SWIFT transactions.

The implementation of LEIs into digital certificates will soon be standardised through the draft ISO 17442-2 and ETSI TS 119 412-1; delivering digital signing and workflow solutions that embed the LEI into the digital signatures.

If you haven’t already, head over to RapidLEI to get an LEI today. With our automated issuance, you can have a registered LEI code in just a few minutes.

[REFERENCES]  

  1. Wikipedia – Legal Entity Identifier
  2. Ubisecure – 5 Reasons to get an LEI Number
  3. Ubisecure – “Now is the appropriate time for the payment industry to begin its adoption of the LEI,” says SWIFT

pbVerify’s 3D liveness service enables contactless biometric customer verification

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When the world welcomed 2020 with the usual high expectations and hope for the New Year, no one could have known that, not even three months later, the way business was done and the way humans interacted would change fundamentally, virtually overnight. We’ve stepped in to help businesses manage the shift.

The current global challenge has amplified the use of trusted digital technologies, with companies worldwide striving to continue business operations as seamlessly as possible amid what has been described as one of the biggest economic disruptions in history.

To help the business wheel keep turning smoothly during this rocky time, pbVerify has stepped up to the plate with one such technology, 3D biometric facial authentication and liveness checks, which is proving invaluable in the new physical distancing dynamic the human race suddenly finds itself in.

Liveness 3D™ is a remote digital verification technology that allows for application and onboarding processes to resume without interruption, and with total surety. Widely adopted because of the contactless processes it enables, this technology – by FaceTec – adds an additional layer of verification, helping businesses verify customer identity without any physical interaction.

More than a selfie

The patented process is much more than just a selfie as it is known – it is a face scan that provides a 3D FaceMap, as well as a certified liveness check, to ensure the user is physically present. This completely prevents any form of phishing or fooling of the system, even with the most sophisticated of spoof technologies and methods out there today.

While facial recognition technology is nothing new, the giant advances we have made in this area have eliminated past weak spots, rendering it virtually unbreakable.

pbVerify uses two types of data for every face authentication: face data (for matching) and liveness data (to prove the face data was collected from a live person).  Liveness data is timestamped, and only remains valid for a few minutes, after which it is deleted.  New liveness data is collected for every authentication attempt.

Circle of trust

Fast, easy and incredibly secure for everyone, regardless of device, our liveness checks can be done in minutes. The customer receives an email with a link to FaceTec’s facial authentication UI, ZoOm, after which they simply centre their face in the oval provided, and move their camera closer.

The “video selfie” produced verifies liveness and matches the 3D FaceMap, verifying data against the Department of Home Affairs database.  The same intuitive ZoOm UI provides liveness checks, onboarding and ongoing user authentication.

This is what sets pbVerify’s solution apart from others, the fact that our solution is more than just a face comparison or recognition tool – it is a powerful anti-fraud and compliance solution that encompasses a full circle of trust, proof that the person is alive (3D “selfie video”) and that they are genuinely who they say they are (Home Affairs data cross check). Essentially, the person’s face is as uniquely identifiable as a fingerprint.

With it being anyone’s guess as to when the pandemic will end, and the fear of contact lingering on the human psyche for some time after it eventually does, liveness checks and facial authentication are here to stay.

If your business verifies customer identities at any stage of its processes, get in touch with us to find out about the most effective and secure means of doing so, while keeping customers happy.

Call us on +27 (0)10 300 4898 or email support@pbverify.co.za.

For more info on pbVerify Liveness 3D™ click HERE.

To watch a video on pbVerify’s KYCFactory solution, which includes our liveness & facial verification service, click HERE.

pbVerify is a registered Credit Bureau in terms of section 43 of the National Credit Act 34 of 2005. Its data-systems, data-security and data-processing protocols are audited annually in accordance with the NCA. pbVerify follows strict ISO9001:2015 quality management processes that are audited and internationally certified by TUV Rheinland Germany. pbVerify engineers are certified in ISO27001 IT Security Management.

Working from home? Sign from home – SigniFlow fully digitises the home office

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At a time when it seems things are spinning out of control, you don’t have to lose control of your business. SigniFlow software offers a fully digital, remote business continuity solution.

Business and its workforce as we know it, has changed – suddenly and earth-shatteringly, across the globe.

The COVID-19 virus has forced countless individuals – from executive level, down to entry-level employees – to work from home, a major change in environment that in many cases accompanies unforeseen and unprecedented difficulties.

Doing everyday things that were previously basic, autopilot office tasks, such as signing purchase orders or sales contracts, or internal processes like leave approvals or capex requests, has become impossible under social distancing restrictions.

But working from home does not need to be difficult – at all; you do not need to lose control of your business. SigniFlow offers a failsafe solution for any work-from-home scenario that is simple, fast and sure.

We have seen first-hand how our customers, simply by using the same software they have been using for years, have seamlessly adapted to what was practically an overnight shift from office to home. Whether something straightforward, like leave approvals or claim forms – or higher-level procedures involving legally binding contracts and non-disclosure agreements, SigniFlow users have effortlessly transitioned and, in spite of the disaster that has gripped the globe, are enjoying business as usual.

Internationally compliant and legally accepted, SigniFlow is digital signature workflow software that fully digitises – and enhances – any process that requires a document to be signed or approved. It is process automation software that fits into your environment and works the way you need it to work.

If you have a laptop and internet connectivity at home, SigniFlow can enable your fully digital work-from-home office, literally in minutes. Our software will allow you to send documents for signing, receive and sign documents, and keep an audit trail of every single step of every business process and communication carried out – all 100% remote processes, with no human interaction necessary at any point.

Think of SigniFlow software as a work-from-home smartphone; one solution replaces your printer and scanner, courier services, face-to-face meetings and legal procedures. Whether you run an property agency, are a financial services provider, offer secretarial, tax or admin services – or even in the medical industry, where digital scripts and procedure sign-offs are now a necessity, our suite of digital enablers makes it possible for you to continue operations without anxiety or interruption.

Inevitably, COVID-19 has struck fear into people worldwide and left businesspeople reeling, unsure of how to sufficiently continue daily operations, but it needn’t give you sleepless nights. You do not need to lose time or money, or neglect your business. If you are forced to work from home, sign from home with SigniFlow.

To get more information on how we can enable your work-from-home office with remote signing and contactless business processes, contact us via our website or email support@signiflow.com.

Work from home, sign from home with SigniFlow. Fast, simple and secure.

PBSA SIGNIFLOW CORPORATE STATEMENT – COVID-19 CORONAVIRUS

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PBSA, including SIGNIFLOW global operations, continues to monitor the latest developments of the Coronavirus (COVID-19), which has now been classified by the World Health Organisation (WHO) as a global pandemic. Guided by our core values, we have taken and will continue to take actions that protect the health and well-being of our employees, partners and customers, as our number one concern.

PBSA business, support and service delivery teams have developed agile business continuity strategies that specifically deal with COVID-19 to safeguard the health of our employees and minimise the impact of delivering services to our customers.

A special COVID-19 committee has been formed and the following steps have been taken:

  • Operational Review
    • Individual reviews were conducted with each person in the organisation to assess personal risk, business risk and compile a comprehensive skills matrix.
    • Limitation of contact strategies were reviewed.
    • Work from home strategies were reviewed and feasibilities assessed.
    • Service delivery strategies were reviewed.
    • Support delivery strategies were reviewed.
    • Contingency plans for low, medium and high impact disasters were reviewed.
    • IT readiness infrastructure was reviewed.
  • Policies and Procedures
    • Standard Operating Procedures (SOP) under ISO9001:2015 are being implemented to deal with any change in the work environments.
    • A Pandemic Policy is being drafted.
    • Sanitising and hygiene at the workplace have been stepped up.

The following measures have been taken:

  • Sanitising. Awareness around the use of hand sanitisers has been stepped up. Hand sanitiser dispensing units have been installed at all critical points in-and-around the building and all external employees are equipped with hand sanitisers and medical-grade facemasks. Medical-grade facemasks and surgical gloves have also been made available to all staff. 
  • Location and employee segregation. In order to limit human contact and to ensure contingency of management, key personnel and job functions, four isolated locations were identified that will host segregated groups of employees. Group segregation was done strategically in accordance with Personal Risk, Business Risk and Skills Matrix profiles of each person.
    • PBSA Head Office Building (Site A, hosting Group A)
    • SigniFlow Offices (Site B, hosting Group B)
    • PBSA Warehouse (Site C, hosting Group C)
    • DevOps Krugers (Site D, hosting Group D)

The fifth location grouping is known as “Offsite Isolated”, hosting Group E and relates to employees working from home, who have no contact with customers or other personnel.

The sixth location grouping is known as “Offsite non-isolated”, hosting Group F and relates to employees, who are designated to work from home, but may have periodic contact with customers and personnel also in Group F.

The seventh grouping is known as “Cape Town”, hosting Group G and relates to personnel stationed in Cape Town. 

The eighth grouping is known as “Durban”, hosting Group H and relates to personnel stationed in Durban. 

The ninth grouping is known as “UK”, hosting Group I and relates to personnel stationed in the SigniFlow UK office. 

The tenth grouping is known as “AUS”, hosting Group J and relates to personnel stationed in the Melbourne Australia office. 

  • Employee contingency groupings. Employee groupings per location were done in accordance with:
    • Segregation of management and key personnel.
    • Segregation in accordance with skills matrix and job function.
    • Segregation of divisional teams – Admin, Finance, Sales, Customer services and Support services.
    • Isolation by location of employees that were identified with higher-risk profiles.
  • Visits to customer premises. For the time being, “Offsite non-isolated” personnel will be permitted to meet at customer premises, upon executive approval only.  
  • Onsite (customer premises) service personnel. No service disruptions are anticipated. For onsite maintenance and support functions, we have business continuity plans in place that are activated on demand. All internal systems, tools and monitors are designed to allow for remote work.
  • Visits to PBSA’s premises. For the time being, limited to executive approval, customers will be able to meet at Site A with anyone in Group A in a demarcated, isolated area. Customers will be requested to sanitise hands before entering the premises and may be asked to wear facemasks during the engagement. 
  • Software Support. Support continues as normal. All internal systems, tools and monitors are designed to allow for remote work.
  • Software Development Support. Support continues as normal. All internal systems, tools and monitors are designed to allow for remote work.
  • Local travel. Suspended until further notice in accordance with local regulatory guidance and restrictions.
  • International travel.  Suspended until further notice in accordance with local and international regulatory guidance and restrictions.
  • Digital Communications platforms.
    • Internal
      • All employees in all locations are connected via Microsoft Teams. All employees have the same access as before to IT systems like ERP and CRM via secure access protocols. 
      • All employees have access to SigniFlow for internal workflow approvals and digital signing of forms, documentation and contracts. 
    • External
      • Microsoft Teams has been identified as the primary means of video and teleconferencing engagements. Others like Skype, WebEx and Zoom will be considered in accordance with customer preference.
      • All employees have access to SigniFlow to distribute contracts, proposals and documentation for approval and digital signing by customers, partners, suppliers and/ or any external party.   

These and other related policies and SOP’s are effective from 18 March 2020 until further notice. It is business as usual, but with a fine touch of digital.

PBSA offers software that assists with business process automation and digitisation. You can learn more about these offerings here.   

Should you have any questions or concerns, please direct communications to: The Compliance Manager deonJ@pbsa.co.za

Support channels (ticketing systems, telephonic support and email systems) remain unchanged.

This statement will be formally reviewed on 3rd April 2020, or sooner if there are any regulatory changes or significant change to the COVID-19 status quo.

Digital transformation in the face of fear

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A lot of the trepidation around digital transformation comes from misnomers & misunderstandings around what it is. We shed some light & offer professional tips to help make the process more doable than daunting.

Whether it’s because you don’t feel ready for disruption, don’t know how worthwhile it is for your business, or you’ve actually tried digital transformation before and failed, you are not alone in your fear of it.

IT experts regard digital transformation (also referred to as DT or DX) as an absolute necessity, given the globalisation and mobility that underpins modern-day business.

But, despite digital transformation being a vital part of companies’ future, many are resistant to it. Change can be scary. Digitalisation is new, daunting and often not seen by businesses as a necessity – and so put on the backburner or pushed to the curb entirely.

Undoubtedly, much of this fear factor stems from misnomers, myths and misunderstandings around what digital transformation actually is, and what it entails.

DX Debunked

To understand what digital transformation is, let’s first look at what it is not.

•             DX is not an immediate change; it is a shift in how you conduct your business – in the long term and going forward. Think of it like a lifestyle change, rather than a crash diet – which it’s no secret, never works.

•             DX is not an IT project; it is a fundamental and gradual paradigm shift that must be understood and taken on board by the entire crew. Businesses cannot designate DX to their IT departments and expect it to transform the way non-IT employees work. Maximum productivity and efficiency require maximum buy-in.

•             DX is not about hanging on to processes because they have worked and been effective in the past, because – in today’s business world – the case is quite the contrary. The “tried and tested” methods of yesterday are outdated, ineffective and cumbersome. This has been proven.

DX Demystified

DX is about how businesses use modern-day technology and processes, in conjunction with their resources, to optimise performance and deliver supreme value to the demanding and digital-savvy consumer of today.

US-based research company, International Data Corporation (IDC), describes DX as, “[The process of] applying new technologies to radically change processes, customer experience, and value.”

Echoing our earlier point that DX is not about solving new problems with old solutions, the company says, “DX allows organisations to become Digital Native Enterprises that support innovation and digital disruption rather than enhancing existing technologies and models.”

In one of SigniFlow’s previous articles, on customer satisfaction – which is one of the profit pinnacles of DX – we said, “Digital transformation is essentially the implementation of new technology and software tools, primarily reliant on cloud computing, to the end of solving problems and delivering solutions faster, with less operating inefficiencies and costs.”

“Organisations that have advanced to the ‘Digital Transformer’ stage are rapidly pulling away from the rest – creating the beginning of a rift that will ultimately leave organizations on either side of the thrivers or survivors.”

IDC

Top tips

Now that we’ve covered the what of DX, here are some pointers on the part that has many businesses befuddled – the how.

Founder and executive director of SigniFlow, Leon van der Merwe, and SigniFlow Americas CEO, Laila Robak, share some tips on how businesses should think – and go – about digital transformation. 

  1. More than IT: It is important to bear in mind that DX is not an IT project; it affects the entire business. DX should not be perceived as uniquely an IT project. We have seen this a number of time with our customers – DX projects are actually led by other departments, such as HR, Legal and Sales, which require efficient and safe processes.
  2. Total buy-in: You need to get buy-in from all stakeholders, from the get-go. Too often we see an IT or business department buying in to a digitisation project, only to find at a later stage that Legal, HR or Architecture were all affected by the project, yet knew nothing about it. This can cause major delays to the project, while implementation could have already started. Think about everyone who will be affected by the project and involve them from the start.
  3. Fear not: Don’t be afraid to take some calculated risks. Any project comes with associated risks and, no matter how much time is spent defining requirements, no one can never be 100% accurate. Adopt an agile approach and use CI/CD practices to minimise the cost of being wrong, rather than spending weeks – or even months – on trying to be right.  
  4. The human element: Nothing changes overnight, especially not people. Good DX systems simply assist humans to work more efficiently. The idea with digitisation is not to get rid of humans, but rather to make them more effective and accurate in their work, so the business can cope with expansion.
    However, humans take time to adapt, to understand and to learn the new processes that have been edged into their everyday lives. Once a process is automated, give the employees time to catch up and understand how things should be done going forward. Give them training and let them see how technology can help them do things better and faster than ever before.
  5. Digital nation: Instil a digital culture in the workplace. Ensure that a digital culture is promoted from the top, down. Put marketing material up against the office walls, promoting employees to “think digital”, even before digitisation starts. Most failed digitisation projects are as a result of employees and executive members not buying in. It is critical that everyone in the business sees the advantages of digitisation, and shares in the vision of the company.
  6. Rome wasn’t built in a day: Do not try to digitise the entire business in one go. Pick a few processes that make sense to start with, and digitise only them. As soon as employees start experiencing the advantages of the new systems first-hand, they will want more and will assist and push to have the rest of the processes digitised.
  7. Never-ending story: Digitisation is never done. Ever. Digitising processes takes time and – once this is done – improving on initial process designs is never-ending.

[REFERENCES]

  1. IDC – Digital Transformation (DX) Research
  2. SigniFlow – Customer satisfaction in the 21st Century: Is your business digitally equipped?             

FICA law in the spotlight after property sales to politically exposed nationals

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A probe into property sales by one of SA’s biggest estate agents highlights the importance of conducting thorough KYC processes in line with FICA legislation.

For businesses that deal with the provision of financial services in any form, the importance of adhering to the financial laws that govern processes cannot be emphasised enough, with repercussions for non-compliance ranging from huge financial loss, to irreversible reputational damage.

The Financial Intelligence Centre Act, (FICA) which aims to combat financial crimes such as money laundering, tax evasion, and terrorist financing activities, came under the spotlight this week, after one of South Africa’s established real estate players, Pam Golding Properties, allegedly enabled money laundering by facilitating the sale of properties to politically exposed Mozambique nationals.

According to fin24, Pam Golding Properties is being probed by the Estate Agency Affairs Board (EAAB) in a case involving the sale of two properties worth R50 million to the family of former Mozambican president Armando Guebuza, in a transaction which is apparently raised suspicions of money laundering.

“It is alleged that the company may have contravened financial law by not following the legal requirements in the process of selling the properties in Dainfern and Kyalami Estate to the family.”

In what has been described by the EAAB as a “first of its kind”, the investigation will examine whether Pam Golding Properties violated the conditions of FICA, including whether the agency can be identified as an accomplice to money laundering.

While non-compliance to FICA laws specifically comes with its own hefty consequences of 15 years’ maximum imprisonment or a fine of up to R10 million, failure to comply with AML laws and regulations and breaches of financial sanctions can have further dire consequences, on top of punitive fines and criminal charges – such as damaged reputations and sanctioning.

What is FICA?

A pinnacle of South African law when it comes to fighting financial crime, FICA came into effect in 2003 after being introduced two years prior, with the aim of combatting financial crimes such as money laundering, tax evasion, and terrorist financing activities.

More recently, in May 2017, even tighter regulation was introduced with the FIC Amendment Act. Essentially, FICA makes sure that institutions know exactly who they are doing business with – i.e. Know Your Customer, or KYC.

KYC legislation has been introduced in most major financial centres across the globe. Such legislation is driven by recommendations and standards set by the Financial Action Task Force. The objectives of the FATF are to set standards and promote effective implementation of legal, regulatory and operational measures for combating money laundering, terrorist financing and other related threats to the integrity of the international financial system.

pbVerify & SigniFlow have combined their world-renowned technologies and software to create a fully digital, end-to-end FICA system that enables accountable institutions to carry out fully compliant KYC and onboarding processes, seamlessly and digitally – KYCFactory.

Incorporated in our solution, is pbVerify’s Sanctions, PEP and PIP (Politically Exposed and Influential Persons) reporting tool, which enables businesses to manually screen prospective clients and perform enhanced due diligence on anyone, from any country.

Read the latest on our ground-breaking digital KYC & compliance factory, KYCFactory, HERE.

[REFERENCES]  

  1. IOL – Pam Golding is under intense scrutiny
  2. Fin24.com – Pam Golding in hot water over sale of houses to ex-Mozambican president’s family
  3. Fic.gov.za – Anti-Money Laundering and Counter-Terrorism Financing Legislation
  4. Eaab.org.za – Estate Agency Affairs Board
  5. Treasury – The FICA ACT
  6. pbVerify – Introducing the first fully digital end-to-end FICA system
  7. SigniFlow – KYCFactory enables paperless compliance processes

Come witness the latest in pharmaceutical automation in motion

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pbsa health would like to invite all interested parties to come have an exclusive, personal experience of the Gollmann GO.Compact, at our brand new Gollmann showroom centre, now open at our Kyalami Business Park offices in Midrand, Johannesburg.

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Please don’t hesitate to book an appointment with any of our team members, who are keen to show you first-hand how this groundbreaking new technology is changing the way pharmacies around the glove operate. Simply give us a call on +27 516 9461, or send an email to the team at sales@pbsa.co.za.

The team will ensure you enjoy a full demonstration on the functionality of the Gollmann GO.Compact, as well as make sure all of your burning questions are answered to your satisfaction. We are eager to share our excitement and knowledge of this revoluiton in pharmacy automation with you.

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Technology and automation are changing the way pharmacies operate in remarkable ways, and pbsa health has teamed up with Germany-based pharmacy modernisation company, Gollmann, to bring the latest European automation technology to pharmacies of all sizes in Southern Africa.     

Modern-day advances allow for the streamlining of processes, resulting in greatly improved stock management, increased efficiency and, ultimately, massive time and money savings, not to mention greatly improved customer experience.

The Gollmann GO.Compact, is a compact and flexible automated dispensing system for pharmacies. Thanks to its patented automated roll-fronted compactor system, GO.compact can accommodate more packs per metre of body length than ever before.

The GO.compact is designed to fit into any pharmacy; Gollmann custom builds the GO.compact to available height, width and length specifications.

We look forward to chatting with you – why not call us today? +27 11 516 9461 or email sales@pbsa.co.za for a quick response.

PBSA ‘s Innovation centre, situated in Kyalami Business Park (78 Kyalami Boulevard), is just a step away. Here’s a quick preview:

KYCFactory enables paperless compliance processes

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Compliance is a vital – but very taxing – concern for financial institutions. Kick compliance hurdles to the curb with our fully digital KYC system for accountable institutions.

Compliance, a reality faced by all financial institutions today, has long been approached with great trepidation, due to the time-consuming and costly processes it entails.

Not anymore.

Thanks to ground-breaking software by pbVerify and SigniFlow, two of PBSA’s digital arms, one of the biggest hurdles when it comes to the onboarding of new consumers – compliance with the Financial Intelligence Centre Act, (FICA) and the processes it requires – is now easy, seamless and totally digital.

Introduced at the end of 2019, KYCFactory is a revolutionary new FICA product offering accountable institutions a fast and easy means of ticking all the compliance boxes when building customer-facing onboarding systems.

With KYCFactory, paperwork piles, painstakingly collecting mandatory documents and making your customers run around to get all their personal information papers together, are all a thing of the past. KYCFactory requires absolutely no supporting documents, irrespective of whether a business is onboarding a consumer or a business.

Compliance arsenal

Incorporating three comprehensive compliance components, KYCFactory is the only system accountable institutions need to meet the stringent legal requirements of FICA.   

Digital KYC:

FICA requires all accountable institutions to comprehensively and conclusively verify the identity of clients. This is achieved via KYC – or know your customer – whereby a business verifies the identity of its clients and assesses the potential risks of illegal intentions, such as money laundering. Ultimately, it protects against institutions’ services being misused.

pbVerify and SigniFlow’s Digital KYC software delivers a compliant, automated and fully digitised KYC system that caters for both juristic and natural persons, in a manner that is aligned with any RMCP (Risk Management & Compliance Programme), and that can integrate with any rules engine, enterprise services bus (ESB) or workflow engine to trigger events.

KYCFactory can be triggered from any website or forms-based front-end, ESB, rules engine or workflow engine that can communicate via web services. Triggers are sent via the SigniFlow Event Handler to the KYCFactory platform, which then either follows a built-in configuration of events (“IF-THEN” rules for pass and fail events), or every event is communicated back to the origination platform via the SigniFlow Event Handler, enabling it to query its own rules and sequences in order to trigger further events individually, as  micro-components.

The KYCFactory software is delivered in two main process components, defined as Identity Kits (IDK), namely Business IDK and Consumer IDK.

Consumer verification also includes a slick new online 3D liveness test that biometrically matches the person to their national identity document photo, identity data, and alive-deceased data while retrieving their address from over 100 trustworthy SACRRA sources.

Finally, SigniFlow’s digital signature and workflow automation software enables institutions to workflow the KYC process, including all mandatory information, to multiple people who may need to sign a declaration in observance of law.

World Compliance™:

Secondly, KYCFactory incorporates pbVerify’s new Sanctions, PEP and PIP (Politically Exposed and Influential Persons) reporting tool, which enables businesses to manually screen prospective clients and perform enhanced due diligence on anyone, from any country.

This service instantly reports on over 2.5 million detailed PEP profiles and detects individuals, organisations and vessels linked to more than 50 risk categories, including Sanctions, Foreign Officials, and State-Owned Enterprises.

The second part of our Sanctions screening service relates specifically to sanctions and embargoes – i.e. political trade restrictions put in place against target countries to maintain or restore international peace and security. KYCFactory automates reporting on business with individuals who pose a threat and are listed on OFAC (The Office of Foreign Assets Control) Mission.

Intelligent Digital Onboarding:

Our World-class digital Onboarding that is verified and free of errors.

Agreements and credit applications for credit require a considerable amount of information to be captured, which is not only time- and effort-consuming, but also prone to errors.

pbVerify Intelli-forms eradicate errors and increase process efficiencies by automatically populating forms from limited information entered.

For example, a new client needs only enteir their ID number and business registration number, and our form will do the rest.

That person’s identity information will be verified against the Department of Home affairs and the form will be automatically populated. The business registration number will be verified against CIPC and all company, director and auditor information will be automatically populated – in real-time, verified and free of errors.

KYCFactory is available via API & integrates seamlessly with business systems, according to individual KYC and compliance management methods and policies.

Go to our YouTube channel to witness this ground-breaking digital compliance software in action.

To find out more, give us a call on +27 (0)10 300 4898 or email support@pbverify.co.za.

pbVerify is a registered Credit Bureau in terms of section 43 of the National Credit Act 34 of 2005. Its data-systems, data-security and data-processing protocols are audited annually in accordance with the NCA. pbVerify follows strict ISO9001:2015 quality management processes that are audited and internationally certified by TUV Rheinland Germany. pbVerify engineers are certified in ISO27001 IT Security Management.

Industrial air cleaning at its purest

Featured

PBSA’s German-made aeropur products proactively tackle the problem of poor indoor air quality in production and warehouse environments.

With a notable rise in the incidence of reported health problems, and consequent increasing environmental regulations, businesses worldwide are looking to combat one of the biggest culprits of health problems in the workplace – poor indoor air quality (IAQ).

IAQ has been identified by the Environmental Protection Agency (EPA) as one of the top five most urgent environmental risks to public health, and has been linked conclusively to cardiovascular and respiratory disease.

According to the Occupational Safety and Health Administration (OSHA) IAQ is a “major concern”. The US-based agency recognises that poor IAQ can be hazardous to workers’ health. “It is in the best interest of everyone that building owners, managers, and employers take a proactive approach to address IAQ concerns.”

The Centres for Disease Control and Prevention (CDC) estimate office workers spend approximately 40 hours a week in office buildings. “These workers also study, eat, drink, and, in certain work settings, sleep in enclosed environments where make-up air (i.e., fresh air added to recirculated air) may be compromised.”

At increased risk, are workers who operate in large indoor environments, such as production and warehouse spaces, where there is constant exposure to excessive dust and chemicals.

Lifesaving technology

This is where our technology steps in. Mobile dedusting and air cleaning technology from aeropur makes breathing cleaner air possible. Aeropur mobile dedusting devices produce visibly improved production and warehouse spaces, laboratories, workshops and offices when it comes to dust.

Made in Germany, aeropur industrial air purification products are also fully compliant with industrial norms and standards.

According to The New York Times, studies have found improved air quality has prevented tens of thousands of premature deaths from heart and respiratory disease. Simply put, “Clean air, longer life” (Harvard Magazine).

And improved air quality is what aeropur stands for. Aeropur’s dedusting and cleaning products have proven to have a huge impact in large production spaces and warehouses, removing almost 100% of annoying and health-endangering particles from the air.

Immediate features & benefits

At a glance, aeropur’s mobile dedusting technology is guaranteed to benefit your company in the following ways:

  • Staff will be healthier and absenteeism will be reduced.
  • Your plant and equipment will work more precisely and last longer.
  • Your goods and materials will have considerably less dust.
  • Your cleaning requirements will be reduced.

In addition to the above, our aeropur devices have the following important features:

  • Easy to maintain.
  • Require little space.
  • Operate immediately as a plug-and-play system.
  • 100% mobile.
  • 30% lower energy consumption.
  • 50% less cleaning required.
  • Amortise after two to three years.

For more information on aeropur mobile dedusting technology, and how it can improve the health of both your workforce and your business, contact: sales@pbsa.co.za or sales@pbautomation.co.za.

[REFERENCES]  

  1. OSHA (Occupational Safety and Health Administration) – Indoor air quality in commercial and institutional buildings
  2. EPA (Environmental Protection Agency) – Indoor air quality in offices and other large buildings
  3. WHO (World Health Organisation) – Guidelines for indoor air quality: selected pollutants
  4. NCBI (National Centre for Biotechnology Information) – Indoor air pollution and cardiovascular disease: New evidence from Iran
  5. Harvard Magazine – Clean air, longer life