SignFlow ties up with Accfin to digitise accounting processes

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The integration of two state-of-the-art software platforms transports the accounting profession into a new world of digitisation.

Digital signature workflow solution SignFlow and accounting software firm Accfin have integrated their respective software platforms, in a move that places the accounting profession securely in a new and exciting world of digitisation.

Accfin, a local software firm leading the way in automation of back-office systems for accounting and auditing companies, grew out of an accounting firm over 20 years ago. The recent tie-up with SignFlow – a locally developed and internationally recognised digital signature solution – essentially automates the entire communication process involved in the accounting practice.

Leon van der Merwe, head of digital at SignFlow parent company PBSA, explains, “By using the SignFlow feature in Accfin software, you eliminate the need for print, courier and e-mailing of sensitive documents to customers – and then having to wait days, even weeks for a response.

“SignFlow is built on a powerful, digital workflow engine that tracks progress and instils accountability and auditability. Apart from the obvious environmental advantages the solution offers, the value of saving time through increased efficiency, is most valuable to accountants, who work under tremendous time pressure.”

Accfin MD Mark Silberman says the integration with SignFlow “changes the state of play” in the accounting market place. “It automates the communication process. Our software allows accounting firms to communicate with their clients. The integration of SignFlow with [Accfin’s] Sky Software allows the customers of the accountant to authorise the filing of tax returns and approve company resolutions.”

Accfin, which strives to provide state-of-the-art back office systems to South African accounting firms, currently provides automation software across the sector – from large international firms, to small sole practitioners.

Van der Merwe says SignFlow is proud to be associated with Accfin Software – a company that is “definitely leading the way in automating back office systems for accounting and auditing firms”.

“SignFlow is fast becoming the most trusted digital signature workflow solution in South Africa, especially within the auditing and financial sectors,” concludes Van der Merwe.

Draftworx, SignFlow integration yields SA first

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A recent partnership between the two software platforms brings a cutting-edge automation solution to the accounting and auditing industry.

In a move that has seen the birth of cutting-edge technology – the first of its kind in South Africa – SignFlow has partnered with Draftworx, addressing a critical need identified among auditors and corporate companies that draft financial statements.

Draftworx provides automated drafting and working paper financial software to more than 2 500 accounting and auditing firms. The company went to market six and a half years ago, bringing the industry easy-to-learn and easy-to-use automation software, which allows  accountants and auditors to generate International Financial Reporting Standards  (IFRS)/IFRS SME compliant financial statements and ISA audit, review, and compilation engagement compliance.

According to Leon van der Merwe, head of digital at SignFlow parent company PBSA, the integration between the two software platforms came about when a massive need among auditors and corporates that prepare their own financial statements was identified – that of automating and digitising the process of getting financial statements and engagement documents signed off by company directors.

“Auditors can now automate and digitise their document delivery processes using the DigiSign module in the Draftworx platform to distribute documents electronically for customers to sign, using legally binding SignFlow digital signatures. The distribution and signing process is completely digital and auditable, entirely removing the need to print, scan and deliver paper-based financial statements and engagement contracts.”

Draftworx CEO Earl Steyn says the company, which aims to be in the cloud by year-end, sees SignFlow becoming one of its core technologies and marketing advantages. “Accountants and auditors can reduce time wastage – as well as waiting periods – by having their clients sign all their documentation offsite and at their leisure.”

Steyn adds his experience with SignFlow – a locally developed and internationally recognised digital signature and workflow solution – has been “phenomenal”. He says the team pays attention to detail and is willing to customise SignFlow to Draftworx and its clients’ requirements.

Van der Merwe says the SignFlow team is proud to be associated with Draftworx software, “which is leading the way in IFRS/IFRS SME compliant financial statements and ISA audit software in South Africa and across Africa”.

ACS partnership bolsters digital certificate security

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SignFlow has teamed up with Altech Card Solutions to offer Thales hardware security modules to its digital signature customers.

In a move that will see users’ private keys and personal digital certificates receiving a serious security boost, SignFlow has partnered with Altech Card Solutions (ACS), a division of Altron TMT, to offer Thales HSMs (hardware security modules) to digital signature customers.

Using SignFlow’s PKCS#11 cryptographic interface, SignFlow uses Thales NShield Connect HSMs to perform highly specialised cryptographic operations, and to fully manage and secure private keys and personal digital certificates.

Head of digital at SignFlow’s parent company PBSA, Leon can der Merwe, says the partnership with ACS sees SignFlow extending its integration reach to include the Thales NShield range of network attached, FIPS 140-2 Level 3 HSMs.

“Apart from deploying the NShield devices in the highly-secure SignFlow Cloud, we now also offer the NShield range to corporate customers who would like to localise and manage their SignFlow private keys in private data centres.”

The SignFlow HSMs are directly integrated with multiple local and global CA’s (Certificate Authorities) to offer stringent, legally compliant Advanced Electronic Signatures (AES), Qualified Electronic Signatures (QES) and Adobe Approved Trust List (AATL) certificates, which are applied to documents through its digital signature application.

A division of Altron TMT (Pty) Ltd, ACS was formed in 1993 and is today firmly established as a leading player in the secure electronic transactions market.

It is Thales’ established track record in the payments security space and global footprint in hardware and software encryption solutions that makes this partnership so advantageous, says ACS.

SignFlow, an enterprise-class digital signature and document workflow application, was born in a digital era that has seen new business opportunities emerging as paper-based systems are replaced by digital platforms.

SignFlow digital signatures are powered by robust public-key infrastructure (PKI) technology, which is recognised as best practice for ensuring digital accountability. SignFlow digital signatures offer an effective, secure and legally compliant method of providing accountability during electronic transactions.

“Our partnership with ACS will benefit customers across the spectrum – including consumers using SignFlow’s SignFREE to sign documents, businesses using the SignFlow Cloud to distribute documents and government and corporate institutions using SignFlow’s Enterprise Hybrid Servers and Private Network Servers to digitally sign and workflow documents for sign-offs,” says Van der Merwe.

Got business mail? Pressure sealers offer huge time saving benefits

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As a business or institution that relies on productivity, time is valuable – let pbOffice help you maximise it. 

It has been said that time – not money – is the 21 century’s most precious commodity. It is free, yet priceless and, once spent, it can never be regained.

So it comes as no surprise that the modern-day business places so much emphasis on time saving, and productivity is measured according to stricter deadlines than ever before.

At pbOffice, a division of customer communication firm PBSA, we pride ourselves on offering state-of-the-art solutions that allow our customers to not only make the most of their valuable time – but also to experience tangible results in as little time as possible.

Epitomising this methodology, is our pressure sealer product range. Pressure sealers cut manual printing, folding and sealing time down by a massive 90%.

With exclusive distribution rights on Welltec pressure sealers in Africa, pbOffice is the number one supplier of pressure sealers and payslip sealers (also referred to as one-step mailers) in South Africa.

Welltec is the world’s number one desktop pressure sealer company, holding over 75% of the European and Asian market since its inception in 1999. The firm exports products to over 30 countries across the globe.

Largely used in South Africa for preparing salary slips, municipal bills and other mail notices such as traffic fines, pressure sealers offer a host of time-saving – and other – gains to any industry that has a business mailing component to it.

Reaping benefits

Also referred to as variable information printing, our pressure seal digital printing systems allow text and graphics to be changed from one printed document to the next, without slowing down the process.

Pressure seal technology completely does away with the need for separate folding, filling and sealing of envelopes. This alone represents huge time savings. And, because documents go directly from being printed, to pressure sealed, there is no need for handling of documents.

Apart from being massive time savers, pressure sealers give business mail an indisputable quality of professionalism and security.

Pressure sealed documents do not need envelopes – they serve as their own. This means you save on time, money and storage and handling. Our machines offer a range of solutions for different form sizes and fold types.

Pressure sealers also print addresses directly onto documents and forms, which means no more problematic window envelopes or messy alternative solutions.

Finally, in terms of security, pressure sealers complete documents with solid, consistent edges, while high-pressure sealing makes for a much more effective seal than traditional envelopes. And, because each piece of mail is individual and self-contained, there is no risk of two confidential documents being put together in the same envelope, or a document being placed in the wrong envelope.

pbOffice currently supplies pressure sealers to an extensive customer base and offers solutions to suit all industry mailing needs.

For more information, visit our Pressure Sealer product page.

To watch a short video on Welltec’s best-selling mid-range desktop pressure sealer, the Postmate III, click here.