Franked mail: adding your company’s stamp of professionalism




Want to add a touch of professionalism and save time and money with each piece of mail you send out? Franking is the answer.



Fact: franking mail saves you money. Add to this cost-saving benefit things like a heightened image of professionalism, considerable time savings and greatly improved productivity, and you have yourself at least four good reasons to go the franking route when it comes to your business’s outbound mail.

Whether you are a large corporation, small business, government or education institution – or even a sole trader – you can benefit greatly from investing in a franking machine.

Economical, fast and business efficient, franking machines have been around for over 90 years, facilitating outbound mail for businesses of all sizes. The franking machines of today have come a long way, but one aspect has remained unchanged: ease of use.

Franking machines are essentially postage meters that are reset by telephone and are operated in a few simple steps:

  1. An envelope or label is placed into the machine’s printer slot, after which it is franked with your postage, the date, a unique code and your chosen message/company logo (a stamp of professionalism on each piece of mail you send out).
  2. The logo (optional) you want printed on your mail is selected on the machine’s touchscreen (giving you the opportunity to promote your brand).
  3. The parcel or letter is ready to go (that’s it).

Host of benefits

For most businesses trying to harvest profits – or just keep head above water – in today’s volatile economic environment, cost saving is top of mind when it comes to investing in new equipment.

Not only do franking machines offer indisputable financial advantages – i.e. a 4% discount, based solely on the fact that you’re using a franking machine – they come with a range of other attractive perks too.

Bear in mind, all other postal discounts either have a condition attached (like having to buy a certain amount of stamps to qualify) or they have a negotiating element to them (for instance with permit mail, where you have to negotiate the applicable discount). The discount for franking machines, on the other hand, is a given and can also be used on top of other discounts, like bulk post discounts.

Moving on to other benefits, franking machines offer:

  • Faster post: Franked mail goes through the postal system faster. This is for two reasons: firstly, post offices have machines that check the stamps, which takes manual checking out of the equation, and secondly, franked mail is date sensitive, so it has to be processed the same day.
  • Security: Because postage money is loaded via transfer, the requirement to have someone buy stamps and store them somewhere – which is basically tantamount to having money lying around – is a thing of the past.
  • Accounting: With franking machines you can create accounts and allocate passwords, not to mention draw reports. Automating reports removes the human error element and allows for easier book keeping. Remember, too, we are talking tax-deductible expenses.
  • Marketing: As mentioned above, franking machines give you the option of adding messages to the slogan block area of your mail. This can be your company logo and return address, a strong marketing message, urgency note – or even something more jovial like seasonal greetings.

pbOffice, a division of PBSA, recently introduced a brand new range of sophisticated franking machines that caters to every type of business’s specific needs. Economical, fast and able to process even huge volumes of mail, our machines will not only meet all your outbound mail needs – they will go beyond.

Visit our franking machine web page now to see how we can help you cut costs, improve productivity and elevate your corporate image.

PBSA unveils new franking machine range

FRAMAPBSA (formerly Pitney Bowes South Africa) has launched a brand new range of franking machines that will enable clients to present a first-class, professional image with every piece of mail sent out.

The new machines replace PBSA’s discontinued range and includes three models, namely the EcoMail, Mailmax Comfort and Mailmax Speed.

If it is quality, efficiency and ease of use you are after when it comes to your business’ mail franking needs, PBSA has the right solution for you. The new range covers all the bases and will fulfil your specific needs, whether automatic for high-volume mail, or manual for smaller volumes.

Easy on the pocket and on the environment

The EcoMail – a hand-fed franking machine – is the ideal solution for businesses that want to process small postal volumes economically and ecologically.

This machine embodies system intelligence with its exclusive touchscreen that immediately displays every function you need, guiding you through the franking process – step by menu-guided step.

The ink-ribbon cassette makes the EcoMail user friendly and keeps the office clean.

Some of the key EcoMail’s key features include:

  • 2 000 frankings per hour
  • Letter thicknesses up to 6mm
  • Nine programmable fixed values
  • Resettable and non-resettable value and item counters
  • Up to eight advertising clichés in memory
  • Automatic data change
  • High-value blocking

Fully automatic and intelligent

PBSA’s automatic Mailmax machines come with the option of two bases – the Mailmax Comfort and the faster Mailmax Speed.

Mailmax represents the very latest in intelligent franking, with technology that puts all of the machines’ advanced menu-driven functions at your fingertips. The machines are easily expandable at any time and incorporate all the benefits to ensure your postal operations will be optimally efficient and comfortable.

Mailmax franking machines ensure safe, dependable and easy processing, with menu-guided operation through every step of the franking process.

High-quality inkjet technology transfers postal data and advertising messages to paper precisely, sharp and smudge-free, while variable two-dimensional data matrix barcodes also benefit from high print quality.

Mailmax machines allow you to capture statistical data quickly and easily by cost-centre, and to print it directly from Mailmax onto record cards.

Some of the Mailmax Comfort’s features include:

  • 5 000 frankings per hour
  • Letter thicknesses up to 8mm
  • Up to eight advertising clichés in memory
  • Up to 250 password-protected cost-centres with resettable value- and item-counters
  • Easy to use
  • Streamlined processing

Some of the Mailmax Speed’s features include:

  • 10 000 frankings per hour
  • Nine programmable fixed values
  • Letter thicknesses up to 8mm
  • Up to eight advertising clichés in memory
  • Automatic date-change
  • High-value blocking
  • Easy to use
  • Streamlined Processing
  • Strengthen your brand

Let your customers and potential customers know your business has high standards, even before they open the envelope, with PBSA’s new range of franking machines.

For more information and pricing details, please send PBSA sales staff an email at or call 011 516 9439.

SignFlow partners with SharePoint for 2016 conference

SignFlow Share ConferenceSignFlow is a proud partner at this year’s SharePoint conference that aims to equip businesses from across the globe with the tools and knowledge they need to fully harness Microsoft’s collaboration and document management platform, SharePoint.

Next month, scores of business minds will converge in Rosebank, Johannesburg, for Share Conference 2016. This business-centric conference is convened for users wanting to leverage SharePoint and Office 365 to reach new heights of productivity in their organisations.

A team from SignFlow, a world-class digital signing and workflow solution, will be on hand to answer all your questions about SignFlow for SharePoint and discuss how you can use this integration to unlock boundless power when it comes to document management – in the cloud or on premise.

The SignFlow for SharePoint app enables businesses using SharePoint – in any form – to prepare, send, track and sign important documents, contracts and forms from any SharePoint document library, between users inside their network or external signers (anywhere in the world) to the document.

Visit our conference stand from 20 to 22 June at Hyatt Regency to discuss all your business process needs. As one of the only signature workflow applications worldwide that integrates with SharePoint both on premise and in cloud deployments, we fully understand your needs when it comes to the application and its potential to let you achieve optimal productivity and elevate your business.

SignFlow is distributed throughout Africa by pbDigital, a division of leading customer communictions company PBSA.