August 6th, 2014, Published in Articles: EngineerIT
by Hans van de Groenendaal, features editor, EngineerIT
New, ground-breaking technology – called “CoSign Click” – is set to revolutionise how companies “on-board’” new customers. No cumbersome and time-consuming manual process of printing out forms, signing in pen, scanning and uploading or emailing the document.
Co-Sign Click is a digital signature solution which enables a company’s customers to sign on-line documents and forms electronically without them requiring a digital signature or any hardware signing device “Until now, signing electronically with a digital signature was only available to licensed subscribers of digital signature applications,” said Leon van der Merwe, business development manager of Pitney Bowes, the first company to introduce CoSign Click to South Africa. “This new technology will be a boon for companies requiring customers to provide a once-off signature on a document or form.”
In South African law there are certain statutes that require a signature before a document can be considered valid. If this signature is to be applied electronically, the Electronic Communications and Transaction (ECT) Act of 2002 refers to an “advanced” electronic signature (AeS) and is the only type of electronic signature that is recognised as legally acceptable.
“We have partnered with ARX, a leading provider of digital signatures, to offer a legally compliant solution for digitally signing documents which can then be seamlessly integrated with an electronic document management system.”
There are three areas in which the technology ensures compliance: three “I”s: intent (to sign), identity (of the signer) and integrity (of the document). After a person electronically signs a document the content of the document is protected. If changes are made to the signed document, the signature will no longer be valid. Digital signatures have become increasingly necessary in today’s international and local business world, as companies strive to automate and streamline their systems. CoSign Click provides a slick alternative to what has historically been a paper-intensive and inefficient process. “No printing or scanning, just a digital process”, said van der Merwe .
CoSign is said to be the most widely used digital signature solution. In 2013 it was recognised as “the strongest digital signature solution” in the Forrester Wave: E-Signatures report. Millions of people at large enterprises, SMBs, governments and cloud services around the world use CoSign every day on their computers and mobile devices to easily add secure digital signatures to documents in Word, Excel, PDF, SharePoint, OpenText, Oracle, Alfresco, Nintex, K2, and many other applications and file formats.
CoSign Click is an add-on component to collect digital signatures from partners, customers and other external parties. Documents that need to be signed are exported directly from existing workflows and securely sent to any external party from the CoSign Click interface. A web-based mobile-ready application is used to sign the document and back directly into the sender’s document management system.
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